Higher education institutions are making the leap into remote board meetings via all-remote due to the coronavirus pandemic, it is essential to take steps to ensure efficient collaboration and decision-making during these crucial sessions via virtual technology. Institutions must be focused on three elements of meeting planning to ensure board effectiveness and efficiency.

Make sure your meeting participants are able to join the meeting from any device and from any location. Utilizing a cloud-based board portal with integrated video conferencing will help trustees to access and participate in meetings from any location.

Set up an efficient agenda that will guide the meeting. The agenda should be distributed at least a week before the meeting to allow attendees to go through it and make a the talk. An agenda that includes time limits will keep participants on track and stop them from being distracted by tangents. Make sure to include items that aren’t listed on the agenda, and agree to change the agenda if needed.

Consider adopting a consent agenda to make time in the meeting for noncontroversial topics that do not require discussion or input from all members. This will allow you the time to dive deeper into the strategic issues.

Provide a clear description of the proper manner to conduct virtual meetings with the expectation that attendees turn off their microphones when they’re not speaking. This simple gesture can Continue Reading help reduce background noise and enhance the quality of audio.